How do I outsource my business office support?

When you set up your business you were not only doing something you were skilled in and enjoyed, but also the business administration. As your business has grown the amount of administrative work has increased too. This probably means you are not spending as much time marketing your business as you would like, and you may be feeling stressed and overwhelmed. You could change this by outsourcing your routine administration.

Consider how much time you spend on routine office work each week, and consider what you could do with that extra time. Imagine how that time could be spent working on your business and achieving your goals.

If you are considering outsourcing your admin to a Virtual Assistant here is what you need to do.

List all the administrative tasks that you do.

For each task, ask yourself three questions:

• • • • • • Do I need to do this?
          • Do I have the time?
          • Do I like doing this?

If you answer ‘No’ to them, then you need to outsource them.

To give you some ideas, here are some examples of the tasks you could outsource:

• • • • • • Diary Management.
          • Arranging client meetings and producing the documentation.
          • Research suppliers.
          • Audio Transcription – could be of meetings, webinars, podcasts, clients notes, eBooks.
          • Setting up social media accounts (eg Facebook, Twitter, LinkedIn)
          • Creating social media posts (using your content)
          • Scheduling social Media posts.
          • Travel research.
          • Creating Powerpoint Presentations.
          • Creating Blog posts (using your content)
          • Creating reports and various documents.

Once you have decided what you can outsource, you could seek the assistance of a Virtual Assistant to undertake these either on an ad hoc hourly basis, or for a regular number of hours per month. This would be discussed in a Discovery Call with a potential Virtual Assistant to establish what kind of support you need.

Thank you for reading.

Anne

 

Anne Clarkson of Strawberry Office provides flexible administrative support services to small businesses.  If you are interested in outsourcing your administrative work contact me by email at  anne@strawberryoffice.com to arrange a free Discovery Call.